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Nonprofit Filing Requirements by State

Nonprofit Filing Requirements by State

Your nonprofit organization was created to serve the public good. By establishing your organization’s 501(c)(3) tax status, you’re considered tax-exempt and can allocate all profits to furthering the organization’s mission. However, tax-exempt nonprofits still must file informational documents annually with the IRS and follow nonprofit state filing requirements. Failure to do so will jeopardize the organization’s tax-exempt status.


Nonprofit State Filing Requirements

Individual states also require nonprofits to file reports annually. The nonprofit requirements by state vary, but most require organizations to verify contact and mailing information, board leadership and responsible parties, and the individual under whom the organization is registered. Additionally, information about employees may need to be filed with the state’s Department of Labor, and forms for sales tax exemptions must be confirmed and updated.

If your nonprofit filed incorporation papers or is registered to conduct business in the state, then you may need to file a corporate report annually or bi-annually. This information is typically submitted to the agency that maintains records for all registered nonprofits in your state.

Federal Nonprofit Filing Requirements

The majority of tax-exempt nonprofit organizations are required to file Form 990 from the IRS annually. Any nonprofit organization with gross receipts less than $50,000 will file the 990N IRS form.

Federal Nonprofit Filing Requirements Deadlines

Whether your organization completes the IRS form 990 or the IRS 990N, the form should be sent to the IRS after the end of the fiscal year. Organizations have five months to complete and submit the documents before the final due date on the 15th day of the month. Failure to file on time can result in fines and income tax liability. A repeated failure to file the 990 may result in revocation of the organization’s tax-exempt status.

Nonprofit Filing Requirements for Fundraising

Nonprofit state filing requirements will vary, but most organizations soliciting donations or contributions are required to file annual registration describing their fundraising activities. Depending on the organization’s fundraising reach, paid fundraising professionals are also required by state charitable solicitation laws to register with the state(s) they operate in.

Filing Advice for Nonprofit Managers

Federal and state filings are tasks that need to be taken seriously. When preparing your organization’s reports, be sure to work with both your board and a tax professional to ensure compliance and complete transparency. Accurate information will be appreciated by donors and stakeholders, and it can guarantee that your approval to operate never falls into jeopardy.

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